Technology Procurement Assistant

Company Name:
Salary period: Annual
We are Grant Thornton Grant Thornton LLP is a leading accounting and advisory firm providing audit, tax and advisory services across Canada and globally as a member firm of Grant Thornton International. Together with Raymond Chabot Grant Thornton we enjoy an enviable position in the marketplace as the fifth largest national firm in the country and a clear leader in the privately held business space. Our vision is to create sustainable advantage for our clients, our people, and the communities in which we work and live. We believe that what we do matters, and we strive to make a difference every day, individually and collectively. Our brand is synonymous with trust. We are privileged to work with some of Canada's most successful private and public organizations; and we are very proud to have been recognized by the Great Place to Work Institute as one of Canada's Best Workplaces for the last seven consecutive years. We are successfully executing an ambitious strategy to establish a distinctive leadership brand in each of the markets in which we operate. It's a very exciting time for our firm - we have the resources to compete, and the culture to differentiate. Reporting to the Manager of IT Planning and Procurement, the Technology Procurement Assistant is a member of the information technology services team, and is responsible for supporting key technology procurement processes that enable the payment of invoices and delivery of orders to our internal clients. The key responsibilities of this position include:
ΓΆΒ ΒΆ On a daily basis open, review, follow-up on, allocate, copy, file and distribute incoming postal mail, central email, and agreements. ΓΆΒ ΒΆ On a daily basis review orders, create PO's and submit to vendors (copying requestor). ΓΆΒ ΒΆ On a weekly basis collect and post order and inventory status reports from vendors. ΓΆΒ ΒΆ On a weekly basis reconcile and follow-up on open PO orders and provide status updates to requestor. ΓΆΒ ΒΆ On a weekly basis track and report on invoice summary details, submissions and status as well as reconcile invoice account statements. ΓΆΒ ΒΆ On a weekly basis reconcile and correct received department, national software maintenance and national communications account allocations. ΓΆΒ ΒΆ On a weekly basis track and report on agreement summary details, submissions and status. ΓΆΒ ΒΆ Assist with invoice and agreement discrepancy resolution with vendors and internal clients. ΓΆΒ ΒΆ On a monthly basis provide updated balances for departmental accounts. ΓΆΒ ΒΆ On a quarterly basis review and report and resolve any discrepancies between GL and departmental accounts. ΓΆΒ ΒΆ Provide various reports and analyses on Procurement-related matters, as required. ΓΆΒ ΒΆ Attend and actively participate in meetings, including managing action items related to Procurement. ΓΆΒ ΒΆ Take a proactive approach to duties and responsibilities, and provide suggestions for improvement to Procurement process efficiency and effectiveness. ΓΆΒ ΒΆ Provide other support and facilitation as required/directed.
Our unique culture: Clients tell us that they do business with Grant Thornton because of the quality of our people. We have a talented, intellectually curious team and a unique culture that we work hard to preserve. We want you to achieve your full potential and are aware that our success as an organization depends on each of our people building strong and challenging careers that they can be proud of. Using our values as our guide, we empower our people to make a difference in every interaction with one another, with clients, and in the communities in which we work and live. The skills and attributes required for this position include:
ΓΆΒ ΒΆ At a minimum, high-school graduation diploma, professional certification or equivalent experience. ΓΆΒ ΒΆ 2-3 year's experience in administrative support/customer service. ΓΆΒ ΒΆ Previous work in an administrative role in an accounting, legal or IT professional services firm an asset. ΓΆΒ ΒΆ Proficiency with Microsoft Windows, Word, Excel and instant messaging. ΓΆΒ ΒΆ Typing speed: 60 wpm or greater. ΓΆΒ ΒΆ Excellent English verbal and written communication skills. ΓΆΒ ΒΆ Proficient mathematical skills. ΓΆΒ ΒΆ High level of integrity and accountability. ΓΆΒ ΒΆ Solid attention to detail with consistent follow-through. ΓΆΒ ΒΆ Effective listening and clarifying skills. ΓΆΒ ΒΆ Strong trouble-shooting, problem identification, analysis and resolution skills. ΓΆΒ ΒΆ Ability to prioritize and execute tasks effectively. ΓΆΒ ΒΆ Solid organizational skills, including multi-tasking and the ability to work under pressure. ΓΆΒ ΒΆ Ability to work both independently and as part of a team. ΓΆΒ ΒΆ Aptitude for learning and adhering to existing standardized policies, processes and procedures. ΓΆΒ ΒΆ Committed to excellence and getting the job done. ΓΆΒ ΒΆ Excellent interpersonal skills with a positive, "client first" focus.
The application process: We invite you to experience our unique culture at Grant Thornton. Please begin by completing and submitting, in confidence, an on-line application via our careers website at:

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